OFFICE MANAGER & PA TO HEADTEACHER

 

 

 

 

 

                                    

           ST. CHAD’S  RC PRIMARY SCHOOL

 

Job Title:                               OFFICE MANAGER AND PA TO HEADTEACHER/SLT

Contract:                             One year fixed term contract, with the possibility to extend further.

Job Purpose:                      To lead and manage the administrative functions of the school and

provide a highly efficient support service to the Headteacher, Senior

Leadership Team, Governing Body and teaching staff.

 

Accountable to:        Headteacher

Scale:                         Grade 6 – Grade 7, (depending on experience).

Hours of work:          15-20 hours per week, (flexible working hours).

Holidays:                    39 weeks, plus 10 days

 

Application Deadline: Friday 11th October

Short Listing: Monday 14th October

Interviews: Thursday 17th October

Start Date: Monday 4th November

Visits to the school can be arranged by contacting the Head Teacher on 0161 205 6965

 

Office Manager and PA to Headteacher

 

  1. Managing a team of three office based staff; arranging work load and allocation of administrative duties to ensure effective running of all administrative procedures. Reviewing, monitoring and supporting their work to ensure all are able to carry out their duties effectively
  2. Dealing with incoming telephone calls, enquiries and requests and taking appropriate action
  3. Deal with incoming e-mail and post, often corresponding on behalf of the SLT
  4. Organising and maintaining diaries for making appointments and room bookings for the SLT & Office Staff.
  5. Interface with all parts of the school and externally with other schools and organisations on behalf of the Headteacher and SLT
  6. Taking dictation and minutes (including attendance at some after school meetings)
  7. Producing documents, briefing papers and reports
  8. Devising and maintaining office systems including data management, file storage, filing etc.
  9. To co-ordinate the timetable of holiday and lunchtime cover
  10. Liaising with Local Authority regarding pupil exclusions and arranging Disciplinary Committee and Appeals meetings
  11. To assist the SLT across a range of school issues, finance and personnel related
  12. Working with Accountant on financial management

 

Whole School Events

  1. Organising and planning whole school events including Open Evening, Presentation Evening and other events throughout the year
  2. Analyse  and evaluate events and report to SLT

Recruitment

  1. To assist with the whole school safer recruitment procedures and maintaining the Single Register
  2. Responsible for  the Recruitment Process ensuring compliance with Safer Recruitment Policy and obtaining appropriate DBS checks

Cover Administrator

  1. Manage, administer and monitor all staff cover arrangements.
  2. Organise daily timetables for Cover Supervisors
  3. Liaise with supply agencies as appropriate obtaining best value
  4. Responsible for supply teachers whilst on the school premises
  5. Arrange provision, analysis and evaluation of data, detailed reports to the SLT

 

Sickness and Absence Reporting

  1. Responsible for recording and monitoring staff sickness and absence
  2. Providing reports to SLT on staff absence
  3. Producing weekly reports to LA
  4. Carry out Return to Work interviews

 

Performance Reviewer

  1. To undertake Appraisal and Performance Management for administration staff and support staff

 

To undertake any other duties commensurate with the grading of the post as directed by the Headteacher

 

Review

The job description is not necessarily a comprehensive definition. It will be reviewed annually and when appropriate. It may be subject to change or modification at any time after consultation.

 

An application pack can be downloaded from the schools website www.st-chads.manchester.sch.uk. 

Completed applications to be returned to admin@st-chads.manchester.sch.uk . 

We are committed to safeguarding and promoting the welfare of children.

Request for references will be made before the interview date.

All posts are subject to an enhanced DBS check.

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